As of January 1, 2010, land records submissions must be supported by cover pages and tax forms created on the Westchester County Clerk’s PREP System.

What is the PREP System? The Property Records Electronic Portal (PREP) System is a web-based application from which customers are required to create cover pages and tax forms for documents submitted to the Office of the Westchester County Clerk after January 1, 2010.

Why has Westchester created the PREP System? The PREP System was created in order to increase operational efficiency, reduce the number of rejected documents and shorten recording time for land records. There are no additional fees associated with the use of the PREP System.

Will I have to use the PREP System? Yes. If you wish to present a land records document for recording by our office after January 1st, it must be accompanied by cover pages and tax forms created on the internet through the PREP System.

Will I be able to try out the PREP System out before January? Beginning October 1 st, the PREP System will be available to users who wish to simply test it out or begin using it to create cover pages and tax forms for actual document submissions. We encourage you to begin using the system for your submissions so that you grow familiar with the entire process from creation to recording.

Will training be available? The Office of the Westchester County Clerk will conduct over twenty free training sessions in White Plains between late September and the end of the year and at least two sessions a week for the first few months of 2010. In addition, the County Clerk and his staff are working with local bar associations and the title industry to provide a series of Continuing Legal Education (CLE) seminars throughout the county. A calendar of training sessions appears on the back of this sheet. To sign up for a training session, please contact Rosia Blackwell Lawrence at (914)995-3082.

What if I have not attended a training session and am having trouble submitting my document? You can always visit our office and a staff member will guide you through the process on one of our public computers. You will be able to create your cover pages on site in our office. We will also have staff members available to assist with questions over the telephone.

Will the current Land Records Recording Sheet still be required? No. The cover page created on the PREP system will replace the current Land Records Recording Sheet.

Questions about PREP? Please call Deputy County Clerk John Allen at (914)995-4217 or email him at jjab@westchestergov.com.